The Orders are a special type of documents, through which the actual management, monitoring and control of a specific Documentary Record is performed. BINETIX PTM supports different types of Orders, which have specific which have a specific purpose and content in the business processes described in this document. A Documentary Record may have one or more orders, but an order may only be associated with a single Documentary Record. The orders are identified in the following common format in BINETIX PTM: <reference:N><hyphen><sequence:4> where: •<reference:N> The uniquely generated reference number for the relevant documentary operation. The sequence of symbols N can be alpha-numeric and contains series of references specific to the organization you are working for; •<hyphen> Dash (-); •<sequence:4> Number of an Order in 4 calibers, which consists of only digits with leading zeros until the remaining intended digits are filled. BINETIX PTM System generates a unique sequence of numbers to each reference number. The numbering starts at 1 and increases according to the rules described above. Examples of numbering of Orders to Documentary Records: ❑100ABC00001-0001 ❑100ABC00002-0001, 100ABC00002-0002... 100ABC00002-0015 ❑200ABC00123-0076 |
The types of orders in BINETIX PTM, as a tool for managing and controlling the Documentary Record, can be defined, named and adapted to the needs of the organization you are working for. Below are the following predefined types of Orders in the System: 1)Order for Issuing (Release) - applies in the processes of issuing letters of credit, bank guarantees, sending of collection; 2)Order for advising - applies in the processes of receiving new bank letters of credit, guarantees and collection; 3)Order for change - applies to processes in case of change of financial and non-financial requisites on already issued Documentary Records, for example in the case of advising changes for a received bank guarantee or on an already issued bank letter of credit; 4)Order for payment - serves as a notification for accounting of received payment documents, for example on issued letter of credit, full or partial payments on a received collection; 5)Order for discounting - specialized instruction, which is used in discounting of receivables by letter of credit and payments to the beneficiary of the deal; 6)Order for fees - serves to explicitly for declaration and accounting of fees and expenses in processing of the Documentary Record; 7)Order for instructions - is applicable to an internal-departmental exchange of documents between your organization's branches, for example, between the bank's branch network and the Headquarters; 8)Order for documents - serves as a notification of received documents and accounting of payments on documents between interested parties in a Documentary Record or between your organization's branches; 9)Order for closing - serves as an explicit closure of a Record and is usually accompanied by the performance of off-balance accounting operations. |